ADNY End of Term Steps

Overview 

School administrators with the Archdiocese of New York update term settings in FACTS SIS at the end of each academic term to ensure gradebooks and report cards reflect the correct term. By adjusting these settings, administrators prevent teachers from editing grades for completed terms and display accurate information to families in the portal. Before making changes, administrators review the terms to close and select new defaults for gradebooks, report cards, and schedules. The configuration screens allow administrators to quickly select and save the appropriate terms, streamlining the transition to the next academic period.

Update the Default Term

1. From FACTS SIS, click the Menu icon .
2. Click System.
3. Click Configuration.
4. Click System Defaults. 
5. Select the appropriate new term in Default Term.
6. Click Save. 

​Update the Gradebook and Report Card Editing Terms

In the Gradebook Editing and Report Card Editing sections, deselect any terms for which teachers should no longer be allowed to update grades.

1. From FACTS SIS, click the Menu icon .
2. Click System.
3. Click Configuration.
4. Click System Defaults. 
5. Select the Classroom tab. 
6. Select the appropriate terms in Gradebook Editing. 
7. Select the appropriate terms, exams, and semesters in Report Card Editing. 
8. Click Save. 

Update Family Portal Default Terms

Update the appropriate terms to display to parents if you have Gradebook Grades, Report Cards, or Student Schedules set to Show. 

1. From FACTS SIS, click the Menu icon .
2. Click Family Portal.
3. Click Configuration.
4. Select default term for Gradebook. 
5. Select default term for Report Card. 
6. Select default term for Schedule Term. 
7. Click Save.